METAMORPHOSIS LEADERSHIP TEAM MEETING

MINUTES

October 14, 2009

Present: Angela Brewer, Ray Applebaum, Maureen Riedler, Lorena Smith, Gord Gunning, Theresa Greer, Lisa Mudie, Hugh Stewart, Scott McNabb

Regrets: Sandy Milokovich, Karen Parsons

1. Co-chair Role -Lisa announced her resignation from the role of co-chair and her intention to remain on the Leadership Team. Gord Gunning was nominated and accepted the role of co-Chair

2. Updates from Sub-Committees

2.1 Breakfast

2.2 Website

2.3 Conference

Breakfast: Topic of next breakfast session will be updates on accreditation and CSS portal

Website: Nothing to update

Conference: 40 front-line and 20 management staff have confirmed attendance.

Both MH and CW LHIN declined request to sponsor conference

The MH LHIN will provide a speaker on the Diabetes Strategy Ray Applebaum will provide updates

Anglela Bower to emcee

Another reminder to be sent out as would like to get 100 front-line staff (100 being sponsored through PILD)

3. Response letter by CW LHIN to decline funding support of Conference but wanting to do presentation Lisa reported that the CW LHIN declined the Metamorphosis request for money to sponsor the conference. They are however interested in presenting on the day of the conference Follow up with David Colgan and provide him with Lorena’s contact info

4. Accreditation

Discussion of next steps in accreditation project:

1. Project team struck

2. Press Release re: Metamorphosis success in negotiating base dollars and education dollars to support accreditation

3. Survey to be initiated on Survey Monkey through OCSA re: choice of accrediting organization, timeline for accreditation and use of support services (Benchmarks, Leadership Circles, etc). Survey to go to all LHIN-funded CSS providers

RA will chair, members include AB, TG, LS, SMc, LM

Press release to be drafted and circulated

Metamorphosis Accreditation Project Team to complete

Project Team CSS Portal

Saba circulated documents (CSS Portal Survey Feedback, Privacy and Protection of Personal Health Information, CSS Portal Draft Governance Policies and Procedures, list of CW/MH LHIN-funded agencies) and hosted a discussion re:

1. Funding for portal: a number of options were discussed with a final recommendation for tiered rates (based on LHIN-budget size) and user numbers for each tier (with the option to purchase more user seats)

2. the following sections of the Governance document were reviewed:

a. 1 Introduction and Overview

b. 2. Governance

c. CSP User Group

d. Business Decisions

PSL Finance Department to finalize chart and circulate to Leadership Team

Section 1 was approved with the following change:

1.1 to be revised to indicate that the CSS User Group and the CIO will sign off on changes but the final approval would lie with the Metamorphosis LT Section 2 was approved and carried (Motion: LS, Second: HS, carried) with the following changes:

2.2.1 to be revised to change the “if” in the third sentence to “when” and to add “Memo of Understanding to be developed between PSL and Metamorphosis”

2.3.1 will be revised to add some wording re: the reporting relationship of the Business Liaison

Section 3 was approved and carried (Motion: TG, Second GG, carried) with the following revisions:

3.1 will be revised to ad the word “Leadership” after “Metamorphosis”

3.2 will be revised to add the wording “ as per the Terms of Reference for the CSP User Group”

4.1 and 4.2 were approved and carried (Motion: TG, Second: GG, Carried) once the following revision was made: adding the wording “to be based on established criteria” and some wording regarding an appeal process to the end of 4.1.2b ,

The document will be revised throughout to change Trillium Hospital to Trillium Health Centre

The remainder of the document will be reviewed at the next meeting Saba

6. Creation of governance entity Deferred to next meeting

7. Board-to-Board meeting Discussion re: whether a follow-up board-to-board session for CSS agencies only would be beneficial Contact board members responsible for organizing and suggest mid-November RA

8. Date of Next Meeting November 24th

Meeting: 9:30-12:00 at PSL Christmas Lunch 12:00- 1:30 at TBA